Saturday Programme Manager – Job Description

Probation Period: Three months
Notice Period: One month during first three months, three months thereafter.
Reports To: General Director and Creative Director of HMDT Music
Purpose of the Postion


The Saturday Programme Manager is one of the four members of the HMDT Music management team.


The Saturday Programme Manager will work with the Directors as fourth member of the management team. The role includes, but is not limited to, organising, implementing, managing, monitoring and evaluating our Saturday Programme.The Music Manager will be responsible for helping the Directors to maintain relationships with our many partners and play a key role in developing the long-term vision for HMDT Music’s work. and You will work with the Directors to help raise the profile of HMDT Music and its work through marketing and PR activities in
collaboration with the Administrator.


Main Tasks


The Saturday Programme


  • Manage the running of The Saturday Programme which includes The Music Box, Fledglings Foundation Course, I Can Sing! Music Theatre school, CYMH Instrumental School, Music Treehouse SEN/D project, and the Julian Joseph Jazz Academy.
  • Be responsible for booking artists for The Music Box overseeing and managing the CYMH tutors.
  • Manage and develop administrative, information technology, and other systems to optimise Company efficiency.
  • Act as a primary contact between the Company and its clients, partners, and where applicable local communities, providing assistance, support, information, advice and guidance as needed.
  • Oversee scheduling and set up of the Saturday Programme on a weekly basis including organising concerts, ABRSM exams, managing the building hire.
  • Deal with all payments and invoicing of client fees.
  • Assist HMDT Music’s Creative Director in the effective running, implementation, support and evaluation of in and out of school and community projects and performances and CPD training and performances.


Learning, Information Systems and Management


  • Help ensure that the day-to-day administration of the Company runs smoothly including assisting with developing and implementing policies and overseeing safe-guarding.
  • Work with the Creative Director to develop Learning tools and resources in connection with HMDT Music projects and initiatives.
  • Work with the General Director on contracts for artists and other necessary information systems required for the management and working of the Company.


New Initiatives- Do we want to include this?


  • Identify potential partners and new projects in line with HMDT Music’s Strategic Plan and funding opportunities.
  • Help forge relationships for the Company both locally and nationally.


Teachers and Schools


  • Liaise with teachers, education staff and partner organisations to ensure the effective running of arts projects in schools and a range of community settings.


Monitoring and Evaluation


  • To assist the General Director in the financial monitoring of HMDT Music’s Saturday Programme.
  • Help to monitor and evaluate all education and community projects with participants, staff, clients and partner organisations including ensuring projects are monitored and agreed outcomes and targets are achieved.
  • Collate project paperwork and participation statistics and assist with writing reports for funders.


Arts and Education Initiatives

  • Help to maintain links with other creative and education organisations.
  • To operate within the framework of the Company’s policy commitments and within existing laws, particularly in terms of employment, equalities and Health and Safety.




  • Work with the whole HMDT Music team to ensure the successful development of the Company.
  • Take on any other duties as mutually agreed with the Directors.


Please note, this job description is a guide to the nature of the work required of the Music Manager. It is not wholly comprehensive or restrictive and may be reviewed with the post holder and the Directors as required. This post is a developing function. It is expected that the post holder will work flexibly, undertaking a range of duties, which are within the scope of the post and the competency of the post holder. The list of key accountabilities is neither exclusive nor exhaustive.




The post holder must be able to work on Saturdays during term time (in lieu of a weekday), outside normal office hours if required, and from time to time, take on other duties according to the demands of the Company, reflecting the requirements of our artistic teams and the partners with whom we work. The post holder must be able to travel to various sites and is required to undertake an enhanced DBS check.

Person Specification

The post holder will be expected to operate efficiently and must be able to conduct affairs effectively in the private, public and voluntary sectors. The post holder must have a music background (preferably instrumental) and should have a good working knowledge of practical and policy issues affecting music education and training within schools and in the community, a good understanding of arts funding issues, excellent communications skills and be able to manage an array of tasks under some pressure. Working on his/her own initiative, a high level of skill and competence will be needed in relation to advocacy, presentation (oral and written), finance/budgeting, organising and administration.



  • A minimum of 3 years experience in an arts or arts education environment.
  • Experience as a musician (preferably an instrumentalist) and/or proficiency in and an understanding of musical training.
  • A proven track record of working in partnership with a wide variety of individuals and organisations.
  • Experience of working directly with the public, successfully helping them to meet identified needs.
  • Experience with artistic contracts and managing artists.
  • Experience of organising public or promotional events.


  • Ability to think laterally, work independently, meet deadlines and prioritise a complex workload.
  • Highly developed administrative and organisational skills.
  • Capacity to create, develop and oversee projects with clear objectives.
  • Ability to work effectively with flexibility, with energy, drive and enthusiasm and contribute positively to a team environment.
  • Ability to evaluate projects against specific criteria, and produce monitoring reports and budgets.
  • Ability to liaise with the public and provide effective customer service.
  • Exceptional presentation skills and the ability to communicate your creativity and vision effectively both verbally and in writing.
  • Ability to influence and negotiate effectively.
  • Computer literacy including Word, Excel, and Outlook (PC and MAC) and the ability to use IT effectively to support administrative functions. Knowledge of databases and how to manipulate data for reporting is also desirable.
  • Financial management

Knowledge and Understanding

  • Extensive understanding of music education and the wider education system.
  • A sound musical knowledge and a passion for the role music can play in enhancing the lives of all members of the community.
  • Knowledge of current issues in relation to the funding of music and arts education and projects.
  • A keen interest in other art forms and the creation of new works.
  • Knowledge and commitment to strategies to ensure equal opportunities in relation to the Trust’s work.


Areas of Experience and Knowledge

  • Experience of working within an inner city environment.
  • Experience of fundraising in the arts and/or voluntary sector.
  • Knowledge and skills in the area of marketing and PR, including the use of Facebook and Twitter as marketing tools.
  • Experience of teaching music, an instrument or working with choirs and a knowledge of or willingness to embrace a wide range of musical genres and art forms.
  • Knowledge and understanding of the principles and practical workings of music and arts education in schools and community settings.
  • Experience of working with educational establishments and participants of all ages.

Areas of Special Focus

  • Develop CPD opportunities for composers, musicians and teachers.
  • Devise creative projects, which will enhance the future development of the Saturday Programme.

Type of Contract

This post is offered initially as a nine (9) month maternity cover with the possibility of extension,
and is subject to a three-month probationary period.

Working Hours

This post is offered on a full-time basis. The post holder will be required to attend Saturdays in
term time and occasional evening and weekend events.

This post is a developing one and it is expected that the post holder will work flexibly, undertaking
a range of duties, which are within the scope of the post and the competency of the post holder.

The list of key accountabilities is neither exclusive nor exhaustive.

HMDT Company Overview

HMDT’s work includes:

  • The Saturday Programme for over 350 5-19 year olds, consists of:
  • The Music Box- Family programme for the Under 5s to develop music and movement working with guest artists and musicians.
  • The Fledglings Foundation Course for Reception age students.
  • I Can Sing! Music Theatre programme offering weekly dance, stagecraft and vocal training, an introduction to music theatre and opera repertoire and a range of performance opportunities.
  • CYMH Instrumental School. Instrumental tuition, general musicianship, singing, ensemble and orchestra. Projects include CYM Xtra! work with internationally recognised artists such as Natalie Clein and commissioning new works.
  • The Julian Joseph Jazz Academy offering jazz instrumental students the opportunity to work with world-class jazz musicians with an emphasis on developing an understanding of the American roots of jazz playing and composition under the artistic guidance of Julian Joseph.
  • Music Treehouse SEN/D project for students in collaboration with special needs schools. New from 2016.
  • One Spirit – mentoring and rehabilitation programme for young offenders currently working with HMYOI Feltham, HMYOI Cookham Wood and HMP Aylesbury.
  • Trench Brothers First World War project for primary schools focused on ethnic minority soldiers which includes artefacts handling, puppet making and composition culminating in interactive performances led by a professional artistic team. Trench Brothers has reached 40 schools to date and will be culminating in large-scale performances in Brighton in 2018 supported by a new exhibition.
  • TIME – Testing Impact and Measuring Evaluation. A research project with Lancashire schools developing arts across the curriculum.


Past commissions include:


  • 2012 The Brown Bomber – a dance suite by Julian Joseph and choreographer Sheron Wray based on the heroic sporting battle between American boxer Joe Louis, the first African American to become a national hero, and German boxer Max Schmeling in 1938, bringing to life through music, the connection between two athletes once adversaries in sport, whose friendship endured, despite the idealogical opposition by which they were both surrounded. Combines a new resource pack for secondary schools, linking thematic and historical material to the curriculum with boxing and dance training and performances of dance suite.An evening of vivacious choreography and topflight jazz Jazzwise
  • 2010 Shadowball – an innovative baseball project featuring the creation of a new jazz opera, by composer Julian Joseph and author Mike Phillips, about Black Baseball players linked to a sports programme for primary schools, using the arts both as a learning tool for other areas of the curriculum, and to stimulate interest in this sport. Premiered in 2010 as a London 2012 Inspire Mark project, which toured to London, Birmingham and Sheffield in 2012.Undeniably a thrilling and illuminating venture for its young participants The Guardian
  • 2008 Confucius Says – a primary school opera project for 9 schools involving 3000 students in the creation and development of a new opera about China linked to the Beijing Olympics. Work included developing cross-curricular work with all schools, an accompanying exhibition of work and the production of a new opera performed by 350 students at the Hackney Empire.Artistically strong, educationally ambitious and culturally appropriate, Confucius Says was an inspirational achievement RPS jury citation
  • 2006 Hear Our Voice – an international project in which students from 3 countries created and performed a dramatic cantata set to children’s Holocaust writings. Included a teachers’ pack art exhibition, film, Survivor’s visits and performances in London, Nuremberg and Prague 2006.The value of the project in educational terms is immeasurable The Guardian
  • 2004 On London Fields – a new community opera performed at the Hackney Empire in 2004, by 250 local groups and performers as the culmination of Operaction Hackney offering the provision of adult accredited ESOL and literacy courses leading to the creation and performances of the new work.The performances constitute the tip of the iceberg… nothing but praise Opera Magazine
  • 2001 The Hackney Chronicles – an award nominated opera by Jonathan Dove for Hackney primary schools including work with a cross-curricular teachers’ pack and an artists’ residency 2001- 5A libretto of considerable sophistication, and a characteristic score which held attention with its musical quality… a true operatic milestone of significance, which cannot be overestimated Peter Grahame Woolfe


Applicants must have authorisation to work in the UK. If you feel you can excel in this role, click here for our online APPLICATION FORM outlining your suitability for the post based upon the Job Description and Person Specification, along with your CV, References and Monitoring Form. Full instructions are provided on the application form. Any enquiries should be addressed to:


Closing date for applications is 10:00am Monday 8 January 2018.


Interviews will be held the week of 22 January 2018 with second interviews the week of 29 January 2018.