3a. Induction Notes

CYMH TUTOR INTRODUCTION NOTES          

  1. Change of Teaching Rooms: Most of the instrumental tuition takes place on the top 3 floors of this building (2nd, 3rd and 4th floors). The Canteen is now out of bounds, and the Hall is the new student/parent waiting area. Classes in the Drama and Sports blocks remain unchanged. This is due to the school requiring access to the lower floors at the weekend. We have one classroom on the ground floor for our SEN/D programme, and we still have the rooms around the Hall (The Community Room, and piano practise rooms). We’re also using this opportunity to change the names of rooms to avoid confusion. L4R = B401, L4K = B405, Studio = South Gym.
  2. Signing In: There is a tutor sign in sheet at the desk – please ensure you sign in AND out every week and wear your lanyard throughout the day. If you have driven, please write down your number plate as well.
  3. Access to the building: You will not be able to enter the building without your lanyard! The doors between the Hall and the main building will be locked, and will only be opened to adults with lanyards, or if they are escorted by an adult wearing a lanyard. This is a new rule of Haggerston school, and MUST be observed. All bookings at the weekend are having to make changes to accommodate this. This change is intended to crack down on parents walking the corridors. The doors are opened on both sides by a fob, which HMDT Music and Chinese School staff will have access to. Should you need to enter/exit and there are no staff present, press the buzzer to draw the attention of the reception staff (of which there should be 2 in the mornings).
  4. Students in Year 2 and below: Students in Year 2 or below (Fledglings, Red, I Can Sing! Mini) are not allowed to walk through the building unescorted.
  • Please make sure you wait for these students to be collected before releasing them from your classroom.
  • Red 2 students will need to be collected from the Hall for their 9am lesson. This will need to continue through the Spring and Summer terms after they have completed their tasters. We will be setting up a “collection” point in the Hall.
  • Where possible we have scheduled for one-to-one additional lessons with students in Year 2 or below to be in rooms that parents have access to, so that parents can escort them to and from lessons (Community Room, PR1 etc). Where this has not been possible you may be asked to escort a student back down to the Hall at the end of their lesson. This has been accounted for in your schedule.
  • Music Box students and parents will be escorted to and from their sessions.
  • In all cases, if a student is late they will need to wait for a member of HMDT Music staff to be available to escort them to their lesson.
  1. Punctuality: please arrive 15 minutes before the start of the day so you can collect everything you need, catch up with us at the desk and deal with any issues before the mad rush of parents begins! We know that transport can be less than reliable, so please check travel updates the day before to see what lines are being closed etc. If you are delayed, please let us know on the Saturday Programme phone. The number is: 07917 758 731
  2. Registers: The format of these has changed slightly. Your complete schedule will be at the top of the register, whilst your lists of students will be below. They will be grouped per group lesson, and as one-to-one lessons, but not in a particular order. For lesson times refer to the schedule at the top. They will be waiting for you at the desk at the beginning of the day in a folder together with any music/hand-outs you have requested. Please keep this with you as you travel around the building. It is really important to complete these properly every week for every student. For large groups, allocate a tutor responsible for this. AO- authorised absence, L – late, O – absent. These are put onto our system every week so we can contact parents if students miss a particular session or are absent regularly. If you are aware of a particular student’s non-attendance, please bring it to our attention as soon as you can so we can look into it.
  3. Haggerston School:
    1. Equipment – please do not use Haggerston school equipment. They are very vigilant about what is used / moved etc. We have to deal with disgruntled teachers regularly. Our relationship with Haggerston is vital to the health of the school – please help us keep it positive.
    2. Please help us monitor the corridors and the outside equipment. In the past we have had a window broken (cost us £500), incidents with table tennis tables and children injuring themselves as they were climbing on walls etc. Guilty culprits are also subject to our 3 strikes policy, so please do make sure that you make notes on your registers. Students should not be congregated in the corridors, and should be in the Hall or outside if not in a lesson.
    3. Whiteboards – please be extra careful NOT to use the interactive whiteboards to write on, even if the school teachers themselves have.
    4. Fire escapes – The Assembly Point in case of a Fire or other Emergency is at the back of the all weather football pitch. Escort your class down to the Assembly Point, and make sure they walk, not run! Leave all personal belongings behind, including instruments, only bring your registers. Please familiarise yourself with your nearest exit points from every room in which you are teaching.
    5. Your room – Please put your teaching room back to how it was upon your arrival in the morning. We spend a lengthy amount of time cleaning up and don’t have the capacity to move all the furniture back that you might have moved!
    6. Drama Studios – the drama staff have a no shoes policy in these rooms so please ensure all the children leave shoes outside the door and encourage them to arrive early enough to do this.
  4. First Aid If a child (or yourself) is hurt or ill, they should be sent to the desk/to one of our qualified First Aiders: Sabina Noble and Alex French. We will be training a third person soon.
  5. Deps: please see your contract for information on this. ALL tutor absences must be approved 2 weeks in advance (except for illness) and you are responsible for finding and contracting a dep. We permit ONE absence per term but can be approached in exceptional circumstances! All deps must be approved by us which means seeing their CV in advance, and being given details of their current DSB. If you are finding it difficult to find someone, please ask us for suggestions. You are responsible for letting them know in appropriate detail, what the teaching entails! If you are ill during the week or the day before, please do alert us and see if a dep is available so we can try and anticipate problems as it is extremely difficult for us to offer the full programme if there are last minute cancellations, although we do appreciate occasionally it is unavoidable.
  6. Instrument tasters: students in Red 2 rotate weekly for 9 weeks. Students then request the instrument they want to learn. Please keep notes on each student so we know who has an aptitude or not if we cannot accommodate everyone’s first choice – these notes should be submitted at the end of the day with your registers. ALL the students have been asked to wait in the Hall meeting area where you should collect them before the class. From the Spring term you will have a set class of students, which you will need to collect from the Hall meeting area each week.
  7. Schedule: Please find the schedule enclosed, those who have been here a while know it changes from term to term, though we do our best to minimise this! Please familiarise yourselves with the rooms and timings which will also be on your register. Session times are tight and we must be punctual, so please ensure you finish a couple of minutes early so you can start the next lesson on time if appropriate and that you have also accounted for writing in every child’s practice book and moving rooms as required!
  8. Instrument Loans:
    1. At the start of term, tutors MUST look over instruments loaned by their students and complete and sign/date the section about condition/damage. Do NOT give out instruments unless the instrument has been authorised to be loaned and you have signed the form. Ensure you have kept a list of which instrument you have given to which student and when, together with the Serial Number. Each year you will receive a form showing which instruments your students have been loaned. This is for you to update any changes to the condition of the instrument, and/or any changes to which instrument they are actually using. You must also put write the changes on a renewal slip which should be given to the student for their parent to sign.
    2. If you do give out an instrument without it having been authorised and it is lost as a result, the liability will lie with you for this instrument.
    3. RETURNING AN INSTRUMENT – this MUST be returned to the desk and be signed in by Sabina. DO NOT accept it at the lesson. This is so that we can check the instrument back in to the system, which also protects you. Please complete the instrument condition section of the Instrument Loan Return Form (in folders), and had to the student to bring to Sabina. We will do regular checks of what instruments we have out on loan.
  9. Code of Conduct for students: ensure you are familiar with this and our 3 Strikes Policy. Please report any incidents to an HMDT Music member of staff so that we can discuss it directly with the student. Strike Two includes writing a behaviour report which again should be discussed with staff first.
  10. Staff Code of conduct and Child Safeguarding:
    1. It is important to not have unnecessary physical contact with children, and should be avoided except when engaged in teaching of vocal/instrumental technique or other activities which require contact for artistic purposes. In such circumstances the following must apply:
      1. Permission has been requested and given by the student.
      2. That the demonstration of technique is necessary in order for the student to achieve the required result.
    2. Lessons missed during HMDT activities may not be rearranged at any other time without the written permission of the parent/carer, and without the knowledge of HMDT. The same policy must be enacted for tutors who (often voluntarily and in an unpaid capacity) wish to offer pupils extra lessons. This applies in particular to rearranged lessons in pupils’ or tutor’s homes, but is also relevant if lessons are arranged outside the normal supervised structure.
    3. Do not give students lifts in your car, even if it is raining, or if you’re going the same way.
    4. It is important not to deter children from making a disclosure of abuse for fear of not being believed, and to listen to what they have to say. Staff should not attempt to investigate a disclosure that gives rise to a child protection issue, but should report the matter to the HMDT office. Staff should never promise a child complete confidentiality in a child protection issue, but should advise pupils that the matter will be referred on to the designated officers for child protection.
    5. Remember that those who abuse children can be of any age, gender, ethnic background or class, and it is important not to allow personal preconceptions about people to prevent appropriate action taking place.

Advice to staff on the appropriate response to a child making an allegation of abuse.

  1. Stay calm.
  2. Listen to what is said. Do not put words in the child’s mouth or cross question the child. Make no judgements.
  3. Find an appropriate opportunity, as soon as possible, to explain that it is likely that the information will need to be shared with others – do not promise to keep secrets.
  4. Tell the child that the matter will only be disclosed to those who need to know about it.
  5. Allow the child to continue at his/her own pace. Ensure the child is safe and comfortable.
  6. Ask questions for clarification only, and at all times avoid asking leading questions (that suggest a particular answer).
  7. Reassure the child that they have done the right thing in telling you.
  8. Tell the child what you will do next, and with whom the information will be shared.
  9. Record in writing what was said, using the child’s own words as soon as possible – note the date, time, any names mentioned, to whom the information was given and ensure the record is signed and dated.
  10. Then follow the General Procedure for Reporting Concerns.

It is important to remember that the person who first encounters a case of alleged abuse is not responsible for deciding whether abuse has occurred. That is a task for professional child protection agencies, following a referral from the designated officers of HMDT.

  1. References: The office is more than happy to provide references for other roles, however please do seek permission first.
  2. Other Teachers: We have a stringent policy that students must NOT be learning their instrument with a teacher elsewhere. Please keep an eye on this and let us know if this is infringed as it is in your interest not to have another teacher muscling in on what you teach! Similarly, if you know a student learns a different instrument elsewhere, make a note on the register in case we’re not aware as they may prefer to play this one in orchestra. The exceptions to this are students learning through a short, group programme at school such as Wider Opportunities where they are unlikely to be of an eligible standard for our Ensembles.
  3. Music and Handouts: we must have copies of ALL music and handouts you use for our records in advance of your sessions. Requests for photocopying must be made by Midday on the Thursday. Please leave ALL your music in your folder at the end of the day so as to eliminate the chance of things going missing and to ensure there is a marked up copy of everything should you be taken ill and we need a Dep. However, this shouldn’t stop you from practising at home, so for programmes like ICS!, we do keep a spare score!
  4. Music Books for Instrumental teaching: We recommend starting beginners with handouts (see above) and then asking students to buy books. Please limit the amount of books you request!
  5. Tutor Meetings: The schedule is structured to ensure that every CYMH tutor attends these and where possible there is a short break beforehand to ensure you can arrive punctually. Meetings take place from 12:10 to 12:30 in the Staff Room and are mandatory. This is the place share concerns, queries and ideas and discuss students’ progress, behavioural issues etc and collaboration for sessions, concerts and showings as well as a chance to socialise. We will also be re-instituting the baking/snack policy (again)!
  6. Parents: We try and ensure that your communication with parents is minimal so you are not burdened and can keep to your schedule!
    1. Parents are NOT allowed in classes or to walk around the building. This is a rule of Haggerston School, and any adult without a lanyard must be escorted at all times. However, for the first week of Fledglings they are allowed to stay to settle in their children and on the first week in January, they should accompany Red 2s to their first instrumental lesson to sign any loan forms and learn how to help look after their child’s instrument.
    2. Students should arrive promptly for their lesson with their instrument already set up. This can be done outside the classroom whilst you finish with the previous class.
    3. Practice Books MUST be filled in regularly so that parents know what their child should be practising, can update on things from their end or make queries if there are concerns. Any problems too large to fit in the practice book slot should be brought to the desk! Please keep an eye on whether parents are signing and let the office know if not.
    4. Please do not have email contact with parents without our knowledge or rearrange sessions directly with them.
  7. Schemes of Work and Lesson Plans: Following the feedback from last year, we have reduced the form down, to 3 goals for the term, and an optional text box for comments about to achieve these goals. These need to be useful documents to us and yourselves so putting ‘do scales, practice’ is not really adequate whereas noting problems with hyper mobile joints and a need to develop bow hold etc, is! We do understand that as a term progresses their goals can change, this then needs to be reflected in their next ILP.
  8. Repertoire: our aim is to compile a comprehensive file of what repertoire has been covered for each group and when, which you can access when planning so you know what can be returned to and what not to repeat. Some terms we devise a theme and will of course keep you updated with plenty of notice.
  9. Repertoire planning: we have now created a Drop Box for handouts/music which you can then all access to assist planning. The link for this is below:

https://www.dropbox.com/sh/1sna9hw39c9nonb/AAD6tfILcnc80xGGApKL968Ma?dl=0

  1. Saturday Programme Overview: This year we have changed the structure of the Saturday Programme. Students still progress through the colour schemes of Red, Yellow, Green and Blue, however Yellow and Green have been condensed into one group each, as opposed to both being divided into two groups. We have also taken away the General Musicianship class, and incorporated it into longer lessons and ensembles. General Musicianship should still be incorporated into these sessions, whether in lessons covering notation, or in ensembles covering vocalisation, improvisation, and historical context. This methodology is based around the Jazz Blues and JJJA Methodology, about which Alex will shortly do a quick talk. We’ve also introduced a 20 minute Improvisation class for Red 2s. There are 3 separate groups, and each week they will work on using percussion instruments and their voices to improvise, using call and response games.
  2. Concerts: Our end of term concerts in the Winter and Summer Terms are for groups and ensembles and planning should be made accordingly. The dress code for all tutors in these concerts is ALL BLACK. We also hold informal concerts specifically for ABRSM candidates. We schedule these during the term they are taking the exam, and we will issue you a schedule for your students. You can also bring any of your students to the Hall at any time to do an informal concert with the parents. There is also a piano available for pianists. If no one volunteers you will be scheduled in! This was very successful last year and parents love hearing the students perform!
  3. Exams: The deadline for exam entries this term is the 25 Sept so we need to know who you are proposing to enter after the first day of term on 21 Sept as parents need to be contacted and sign up before we can enter anyone. As an exam centre, we can host exams, but only if there are enough students. We also provide Aural classes with Siu Hei so all students will be scheduled a time with him, however you should also encourage students to use the aural app & try & do some work on their own as this is often a weaker aspect of their exams. Similarly do ensure students’ scales and sight reading are at the same level of playing comfort as their pieces, as they can be overlooked!
  4. Music Medals: ABRSM also offer Music Medals for students who do not wish to take an ABRSM exam. This allows them to work at their own pace, once they are ready the tutors film their work, and submit a report form. Once you have submitted a student we receive all the criterion for submitting work. Once moderated the results are emailed through!
  5. Music Lessons for You!: One-to-one lessons will no longer be available as MFY at the Saturday Programmeand are being incorporated into the main programme. The intention of MFY was always as a one-to-one learning programme during the week, and we wish to go back to the original intention of the programme which is the reason for this change. Students will still be able to continue their lessons with you on Saturdays’, but under the banner of lessons at the Saturday Programme as opposed to MFY. Lessons will now be included within, and paid at the same rate, as your scheduled hours. This means they are subject to the same terms and conditions as your main programme lessons. Should a student miss a lesson, it does not roll over as before. No make-up lesson is available without discussion with the office. If you are unable to teach the lesson, we have allotted 30 minutes at the end of everybody’s day, so that a missed lesson can be made up the following week in additional to their usual lesson that day.
  6. Payment and Invoicing when required. Due to fluctuating student numbers, your hours can vary a small amount from term to term. At the start of each term you will be issued with a Purchase Order for the term, and that payment will be split monthly across the term.
  7. The Office Team: do contact us with issues etc rather than letting things build up – we are here to support you and will always try and help if we can. Office hours 10-6pm Tues – Fri.
  8. Christmas Party: this will take place after the concert on 7 December until approx. 2:30 – though this is a mandatory event, this is a fun and important part of being part of HMDT Music’s Saturday Programme team!!! It is also one of the few opportunities to see our General Director, Adam and have time with the ICS! team and our Creative Director, Tertia.

 

 

 

DEADLINES REMINDER

AUTUMN 2019              6 September                  Ensemble Repertoire Deadline

                                                13 September                Schemes of Work Deadline (Current Tutors)

14 September                Pre-Term Meeting/CPD

27 September                Schemes of Work Deadline (New Tutors)

30 November                 Spring 2020 Ensemble Repertoire Deadline

7 December                   Christmas Holiday Party, ABRSM Deadline

                                               

 

 

SPRING 2020                 3 January                       Schemes of Work Deadline (Current Tutors)

17 January                     Schemes of Work Deadline (New Tutors)

28 March                       ABRSM Deadline

21 March                       Summer 2020 Ensemble Repertoire Deadline

 

 

SUMMER 2020               27 March                       Schemes of Work Deadline (Current Tutors)

8 May                            Schemes of Work Deadline (New Tutors)

5 June                           Reports Deadline

11 July                           ABRSM Deadline for Autumn exams

                                                4 July                            Autumn 2020 Ensemble Repertoire Deadline

 

 

 

TERM DATES AND DEADLINES