Privacy Statement

Privacy Statement

We will only use your information for the purposes of our dealings with you. We do not sell information or mailing lists to any other business.

This policy sets out how HMDT Music aims to repay the trust you have shown by sharing your personal data with the charity.

1. Who are ‘we’?

In this policy, whenever you see the words ‘We’, ‘Us’ or ‘Our’, it refers to HMDT Music, a company limited by guarantee registered in England and Wales, registered company number: 3118155, and a charity registered in England and Wales, registered charity number: 1050520.

We are registered with the Information Commissioners Office (ICO) under registration reference Z8629703.

2. Introduction

Your personal data is data, which by itself or with other data available to us, can be used to identify you. This Privacy Statement sets out how we’ll use your personal data. You can contact us at HMDT Music, 22 Aldermans Hill, Second Floor, London, N13 4PN, 020 8882 8825 if you have any questions.

3. Information about you

3.1 We will collect personal information from you when you or your organisation enquire about our activities, register as a member with us or subscribe to one of our services. The types of personal data we will collect and use includes your telephone number, name, email and reason for enquiring. We may also collect demographic information and information about your participation in our activities. The bases upon which we collect and process your information varies depending upon your relationship with us and includes Consent (for marketing purposes), Contract (if you or your organisation are working with us, or any purchase agreements with us), Vital Interests (emergency contacts and any medical needs/requirements) and/or Legitimate Interests (in relation to your membership with us and to report on the need and benefits of grant funding).

3.2 If you become a client, student/parent or guardian of a student, (e.g. taking tuition, ticket bookings, or purchases) we’ll also collect other contact information including your home address, and other information important to your participation in our activities. If seeking support on HMDT Music’s Financial Aid Programme (e.g. applying for a bursary/scholarship) we will request further information such as employment, financial statements, benefits and family support.

3.3 We do occasionally ask for other information such as ethnicity (and other demographic information) purely as part of our charitable activities, so we may report to our funders, monitor our impact and find areas where we can improve our services in the communities in which we work.

3.4 We sometimes need to share the personal information we process with the individual themselves (you) and also with other organisations (including our funders and partners). Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons (depending upon your relationship with us):

Where necessary or required we share information with:

  • Members;
  • family, associates or representatives of the person whose personal data we are processing;
  • employees;
  • current, past and prospective employers;
  • healthcare, social and welfare organisations;
  • educators and examining bodies;
  • financial organisations;
  • employment and recruitment agencies;
  • survey or research organisations;
  • business associates and professional advisers;
  • providers of goods and services;
  • local and central government;
  • other voluntary and charitable organisations.

3.5       We’ll tell you if providing some personal data is optional, but in all cases that involve you being a student/parent or guardian of a student with us, you must provide your personal data so we can process your application or booking and perform billing and informational updates related to your participation in our programmes (unless you’re a client and we already hold your details).

4. Our use of your personal data

4.1       We process personal information to enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution; administer membership records; to fundraise and promote the interests of the charity; manage our employees and volunteers; maintain our own accounts and records.

4.2       We’ll process your personal data:

  • As necessary to process your requests, to provide you with our services, and to provide you with information relating to our services;
  • To send you marketing communications to inform you of upcoming events and news if you have not otherwise informed us not to do so;
  • For good governance, accounting and managing and auditing our business and charitable operations;
  • For understanding our impact, form analysis and gain statistics on how we can improve our services.

4.3       We will NEVER pass your personal data on to any third party for marketing purposes. You can unsubscribe from marketing communications at any time by clicking the unsubscribe option on any of our campaign emails to you or by contacting us. In addition, you may manage your social media preferences via social media platforms as required. If at anytime you would like to be removed for our database you may do so in writing to HMDT Music, 22 Aldermans Hill, Second Floor, London, N13 4PN. If you are a student/parent or guardian of a student we will need to hold data in order to process your application, for governance and for child safeguarding. We do this as part of our responsibility, which is within our legitimate interests.

5. Security of your data

5.1   We will take reasonable precautions to prevent the loss, misuse or alteration of information you give us.

5.2   Communications in connection with our service may be sent by email. For ease of use and compatibility, communications (other than payments where applicable) will not be sent in an encrypted form. Email unless encrypted is not a fully secure means of communication. Whilst we endeavour to keep our systems and communications protected against viruses and other harmful effects in a robust fashion, we cannot bear responsibility for all communications being virus-free.

6. Data anonymisation and aggregation

We will not share your personal information with other organisations – EVER. However, your personal data may be converted into a statistical or aggregated data, which can’t identify you, then used to produce statistics, research and reports.

7. Your acceptance of this policy, and Our right to change it

By using Our websites, social media pages or providing your information you consent to Our collection and use of the information you provide in the way(s) set out in this policy.

We may make changes to this policy from time to time. If We do so, We will post the changes on this page and they will apply from the time We post them. This policy was last changed on 17 May 2018.

8. Cookies In Use on Our Website

Our website uses cookies, as almost all websites do, to help provide you with the best experience we can. Cookies are small files that are placed on your computer or mobile phone when you browse websites

Our cookies help us:

  • Make our website work as you’d expect;
  • Remember your settings during and between visits;
  • Improve the speed/security of the site;
  • Allow you to share pages with social networks like Facebook;
  • Continuously improve our website for you.

We DO NOT use cookies to:

  • Collect any personally identifiable information (without your permission);
  • Collect any sensitive information (without your permission);
  • Pass data to advertising networks;
  • Pass personally identifiable data to third parties;

Granting us permission to use cookies

If the settings on your software that you are using to view our website (your browser) are adjusted to accept cookies we take this, and your continued use of our website, to mean that you consent to this. Should you wish to remove or not use cookies from our site you can learn how to do this below, however doing so will likely mean that our site will not work as you would expect.

More about our Cookies

We use cookies to make our website work including:

  • Remembering your search settings
  • Allowing you to add comments to our site

There is no way to prevent these cookies being set other than to not use our site.

Third party functions

Our site, like most websites, includes functionality provided by third parties. A common example is an embedded YouTube video. Disabling these cookies will likely break the functions offered by these third parties

Social Website Cookies

So you can easily “Like” or share our content on the likes of Facebook and Twitter we have included sharing buttons on our site.

The privacy implications on this will vary from social network to social network and will be dependent on the privacy settings you have chosen on these networks.

Visitor Statistics Cookies

We use cookies to compile visitor statistics such as how many people have visited our website, what type of technology they are using (e.g. Mac or Windows which helps to identify when our site isn’t working as it should for particular technologies), how long they spend on the site, what page they look at, etc. This helps us to continuously improve our website. These so called “analytics” programmes also tell us how people reached this site (e.g. from a search engine) and whether they have been here before helping us develop our services for you.

Turning Cookies Off

You can switch cookies off by adjusting your browser settings to stop it from accepting cookies (Learn how here). Doing so however will likely limit the functionality of our website and a large proportion of the world’s websites as cookies are a standard part of most modern websites.

It may be that your concern(s) around cookies are related to so called “spyware”. Rather than switching off cookies in your browser you may find that anti-spyware software achieves the same objective by automatically deleting cookies considered to be invasive. Learn more about managing cookies with antispyware software.

The cookie information text on this site was derived from content provided by Attacat Internet Marketing, a marketing agency based in Edinburgh. If you need similar information for your own website you can use their free cookie audit tool.